Ship or Distribute to Indiana? Here’s How to Meet Their New Requirements

Starting with the October filing period, Indiana requires all alcohol beverage companies working in Indiana to electronically remit monthly excise tax returns and shipment reports. This method for electronic filing and payment is unique to Indiana and does not exist in any other state report.

ShipCompliant will be holding several webinars over the coming weeks to help you navigate these new requirements.

Click here to attend a webinar or sign up for a consultation.

The new Indiana report will be filed automatically for ShipCompliant AutoFile users. All other filers can use the summarized actions below to meet the new Indiana requirements.

Step 1: Register with Indiana’s Excise Tax and Bulk Filing Departments

• Send an email request to Excisetax@dor.in.gov with your FID/FEIN, to obtain your new Alcohol Beverage TID#
• To register with Indiana’s Bulk Filing Department, send an email request to bulkfiler@dor.in.gov for a certificate of registration.

Step 2: Download and install the following software needed to E-File

• PGP encryption: the state suggests www.pgpi.org
• SFTP software: the state suggests extranet.in.gov/sftp/base. If you already have SFTP software, you may use that instead.
• If you are a ShipCompliant user, click here for a step-by-step guide on PGP and FTP (with screenshots), see this ShipCompliant knowledge base article

Step 3: Generate two test .xml files and send to Indiana via the above noted software programs

• If you are a ShipCompliant client, we will generate this report for you
• Alternatively, you may alternatively create test XML files by using the ALC-DWS or ALC-PS Bulk File Converters, dependent on which tax filing you are liable for

Step 4: Set-up electronic payments

• Electronic Payment set-up is required for those liable for paying taxes, such as wine direct shippers
• Register for electronic payment at www.in.gov/dor/3976.htm
  Submit a test payment of $0.01 to PNC Bank

If you want the full set of instructions on Indiana electronic filing start by visiting the Indiana Department of Revenue FAQ page, or contact the department via the information provided on the FAQ page for more info.

And if this all too much for you to complete by the November due date (during one of the busiest times in the year), have no fear. If you are unable to successfully submit your report through this new bulk-filing process in November, Indiana will accept a paper version of the report for this month only.

Want to avoid the hassle of reporting to Indiana altogether? Sign up for ShipCompliant AutoFile and let us worry about completing the above steps for you. Learn more about AutoFile today!

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